Wednesday, April 25, 2012

General Meeting #2 Results

So we had a very successful General Meeting #2 last Monday.  At the meeting we finished all the hoop jumping required to be certified as an actual UW club.  As a result - We Have a Name!  The official name of our previously referred to "3D Print Club" is now:
Washington Open Object Fabricators
A BIG thank you to Corwin for that inspired name idea.

We also approved the Constitution for the club and the final version can be found at the bottom of this post.  The officers discussed it thoroughly and we regrettably came to the conclusion that because we are a brand new club with big goals, we have to include a Dues section into the Constitution.  We are going to ask members to pay $5 in order to have access the club resources through August.  We will keep you informed as to how and when we need you to pay.  We still need to pull together the logistics of that so that all of your dues goes straight back into setting up the club.

We gave a rough price estimate for those of you interested in building your own printer.  Depending on what features you want in a printer, it will cost somewhere between $300-$350.

We announced the generosity of Professor Ganter who has given us the resources for two printers.  We just have to build them.

We talked a little bit more about the Seafair Milk Jug Boat Competition that we would like to be able to enter a printed boat for.  We have a printer that is fondly referred to as "Big Red" which we will be able to print out large sections of the boat to be assembled together.  The printer, however, has many issues that need worked out.  So we will be identifying members who are interested in being a part of that project and will be putting together separate meetings for it.  The race is only a few months away so we need to get working ASAP.  So keep an eye out for more information on that.  We also talked a little bit about working with Engineers Without Borders and the Robotics Club.

In conclusion: a very good meeting.  The plan is to now "split up" the group into people interested in the different projects.  We plan to have separate meetings for each project and only hold general meetings when we need to get everyone on the "same page"  Right now our list of projects are:
Build your own printer
Build club printers
Milk Jug Printed-Boat
Engineers Without Borders/Helping 3rd World Countries
What we will need from you: which groups you are interested in and (more importantly) would be willing to lead the project.  We need people who are interested in being officers and taking control of a project.

Keep Printing!

The Constitution:

Article I - Name

Section 1            The name of this organization shall be Washington Open Object Fabricators

Article II - Purpose
Section 1             It shall be the purpose of this organization to educate interested UW students on the development of the Additive Manufacturing world.  This includes construction of the club’s own printers, use of the club’s printers for projects, and improvement upon the technology for the benefit of Additive Manufacturing.

Article III - Affiliations
Section 1            Currently this organization holds no affiliations with any other groups inside or outside the University of Washington.

Article IV - Membership
Section 1            The majority of the membership of this organization shall consist of regularly enrolled undergraduate and graduate students of the University of Washington.  Only those members who are currently registered University of Washington students have voting privileges.
Section 2            Non-University of Washington students may have associate membership status.  This includes University faculty and staff as well as individuals not related to the University, however, they may not have voting privileges.
Section 3            There are no eligibility requirements for this organization.

Article V - Officers
Section 1            The officers of this organization shall consist of five official officers:
                                    President: Matt Rogge
                                                Duties: Leads group gatherings and presides over non-voting decisions
                                    Vice-President: Adam Commons
                                                Duties: Supports the President in his/her duties.  Takes leadership in the absence of the President
                                                Coordinator: Bethany Weeks
                                                            Duties: Handles the business and administrative duties required by a UW certified club.
                                                Officer: Colin Ching
                                                            Duties: Assists in the duties of leading the organization.
                                                Officer: Mark Hanson
                                                            Duties: Assists in the duties of leading the organization.
                                    Non-elected members of the organization will support these officers in the guidance of the organization.  These sub-official  positions will form and dissolve as needed by the organization.  These non-elected members must only be current University of Washington students and consist of individuals who volunteered themselves for the role.
Section 2            All officer positions can only be held by current University of Washington students.
Section 3            Term of Office shall be one year from September 1 – August 31
Section 4            An officer can lose his/her position if they break any SAO or organizational policies and the organization members deem them un-fit for office via a vote.

Article VI - Elections
Sections 1            Selection of officers shall be held within the first week of April.  The President shall be in charge of alerting the organization’s members of the upcoming elections one month prior to the elections.  The President shall do this via e-mail as well as announce it in the general meeting.
Section 2            A vacancy of the Vice President office is acceptable if the organization will not suffer from the loss.  A vacancy of the President will result in the organization’s faculty adviser appointing a member to the position until an emergency vote can be completed.
Section 3            Voting will take place via online poll.  A majority will consist of greater than [100/(number of candidates)]% of the vote.  If there is a tie, a second vote will be cast between those candidates.  If a tie still remains, those candidates will be declared co-officers and share the responsibilities of that position.

Article VII - Meetings
Section 1            Regular meetings regarding operation of this organization shall be held monthly and must be attended by all officers.  These meetings times will be posted on the organization’s website and via e-mail.  Non-operational meetings will be held as deemed by the members and for organizational events.
Section 2             A quorum shall consist of the President and one half of the other elected officers.

Article VIII – Executive Board
Section 1            Management of this organization shall be vested in a board of directors.
Section 2            The board shall consist of the elected officers and faculty advisors.  They will be equal in power and not have titles.  Faculty advisors will not have voting privileges but may, and are encouraged to, state their opinions on the matter.
Section 3            Powers and duties will be shared and agreed upon by the board members
Section 4            Reports to members will be made if the board deems it is necessary or if at least one member requests such a report be made.  In such as the latter case, the report will only be made upon request.

Article IX – Advisers
Section 1            There shall be at least one faculty advisor, staff adviser, or sponsor acting as advisor who shall be ex-officio members with no voting privileges.
Section 2            Selection of an advisor will be based upon knowledge of Additive Manufacturing and its related subjects in order to develop and further the goals and purpose of the organization.
Section 3             Duties of the advisors will be to sit in upon the board of directors as well as provide expert knowledge that assists, leads, and develops the goals and purpose of the organization.

Article X – Dues
Section 1            Members shall pay dues in the amount of $5 on a quarterly basis for access to the organization’s printing resources.
Section 2            The bank account will be maintained and funds allocated by the President and Vice-President.  A current excel sheet of expenses and payments will be maintained at all times.  Any member of the Executive Board may request the most recent file.

Article XI Constitutional Amendments
Section 1            The constitution may be amended by a vote of two-thirds majority membership at any regular or special meeting.
Section 2            Notice of amendments must be made to the organization’s members two weeks in advance of voting unless deemed an emergency by the faculty advisor.

Approval Date: April 23, 2012

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