We still have some hoops to jump through before we are a certified UW club. One of those hoops is constructing and approving a club constitution. MONDAY NIGHT WE MUST HAVE A CONSTITUTION I have pulled together a draft and need your feedback. Below, I have posted the current draft of our constitution. I need you guys to leave comments on what you agree/disagree with, things we should include, any re-phrasings, etc. I have included notes on the specific areas where I need help. But any contributions/feedback is greatly appreciated. We want this to be a truly Group Approved Constitution.
Thanks!
~Beth
The Constitution
Article
I - Name
Section
1 The
name of this organization shall be________________________[BW1]
Article
II - Purpose
Section
1 It
shall be the purpose of this organization to educate interested UW students on
the developmental processes and techniques of Additive Manufacturing [BW2], including construction of the club’s own printers, use of the club’s
printers for projects, and improvements upon the technology.
Article
III - Affiliations
Section
1 Currently
this organization holds no affiliations with any other groups inside or outside
the University of Washington.
Article
IV - Membership
Section
1 The
majority of the membership of this organization shall consist of regularly
enrolled undergraduate and graduate students of the University of
Washington. Only those members who
are currently registered University of Washington students have voting
privileges.
Section
2 Non-University
of Washington students may have associate membership status. This includes University faculty and
staff as well as individuals not related to the University. However, they may
not have voting privileges.
Section
3 There
are no eligibility requirements for this organization.
Article V - Officers
Section
1 The
officers of this organization shall consist of five [BW4]official officers:
Duties:
Leads group gatherings and presides over non-voting decisions
Vice-President: Adam Commons
Duties:
Supports the President in his/her duties.
Takes leadership in the absence of the President
Secretary: Bethany Weeks
Duties: Handles the business and administrative duties required by a UW certified organization
Officer Position #4: To be determined
Duties: To be determined
Officer Position #5: To be determined
Duties: To be determined
Section
2 All officer positions can only be held by
current University of Washington students.
Section
3 Term of Office shall be one year from September
1 – August 31
Section
4 An
officer can lose his/her position if they break any SAO or organizational
policies and the organization members deem them un-fit for office via a vote.
Section 5 Non-elected members of the organization will support these officers in the guidance of the organization. These sub-official positions will form and dissolve as needed by the organization. These non-elected members must only be current University of Washington students and consist of individuals who volunteered themselves for the role.
Section 5 Non-elected members of the organization will support these officers in the guidance of the organization. These sub-official positions will form and dissolve as needed by the organization. These non-elected members must only be current University of Washington students and consist of individuals who volunteered themselves for the role.
Article VI - Elections
Sections
1 Selection of officers shall be held within the
first week of April[BW7].
The President shall be in charge of alerting the organization’s members
of the upcoming elections one month[BW8] prior to the elections. The President shall do this via e-mail
as well as announce it in the general meeting.
Section
2 A vacancy of any non-Presidential office is
acceptable if the organization will not suffer from the loss. Five officers are required to re-register as a club each year. A vacancy of the President will result
in the organization’s faculty adviser appointing a member to the position until
an emergency vote can be completed.
Section
3 Voting
will take place via online poll, from which candidates will be elected through a relative majority of the total voting population. If there is a tie, a second vote will be cast between those
candidates. If a tie still remains,
those candidates will be declared co-officers and share the responsibilities of
that position.
Article VII - Meetings
Section
1 Regular meetings regarding operation of this
organization shall be held monthly[BW10] and must be attended by all officers. These meetings times will be posted on
the organization’s website and via e-mail. Non-operational meetings will be held as deemed by the
members and for organizational events.
Section
2 A
quorum shall consist of the President and one half of the other elected
officers[BW11].
Article VIII – Executive Board[BW12]
Section
1 Management
of this organization shall be vested in a board of directors[BW13].
Section
2 The
board shall consist of the elected officers and faculty advisers. They will be equal in power and not
have titles. Faculty advisers will
not have voting privileges but may, and are encouraged to, state their opinions
on the matter.
Section
3 Powers
and duties will be shared and agreed upon by the board members
Section
4 Reports
to members will be made if the board deems it is necessary or if at least one
member requests such a report be made.
In such as the latter case, the report will only be made upon request.
Article IX – Advisers
Section
1 There
shall be at least one faculty adviser, staff adviser, or sponsor acting as adviser who shall be ex-officio members with no voting privileges.
Section
2 Selection
of an adviser will be based upon knowledge of Additive Manufacturing[BW14] and its related subjects in order to develop
and further the goals and purpose of the organization.
Section
3 Duties of the advisers will be to sit in upon
the board of directors as well as provide expert knowledge that assists, leads,
and develops the goals and purpose of the organization.
Article X – Dues[BW15]
Section
1 Members
shall pay dues in the amount of ___ on a _________ basis for access to the
organization’s printing resources.
Section
2 (Section
on the provision for accounting procedures for the allocation of funds, maintenance
of the bank account, etc - To be determined)
Article XI Constitutional Amendments
Section
1 The
constitution may be amended by a vote of two-thirds[BW16] majority membership at any regular or special
meeting.
Section
2 Notice of amendments must be made to the
organization’s members two weeks in[BW17] advance of voting unless deemed an emergency
by the faculty advisor.
Approval Date:
[BW2]Needs a better phrase/descriptive - Anyone know of a better version of "Additive Manufacturing?"
[BW4]These were all self-appointed in the interest of the organization do to the immediacy of the need for leaders. Please let me know if you disagree with the appointments and require an emergency election. We need to determine when this emergency appointment ends and hold a regular club election for the next period of office. Also we NEED two more officers to qualify for club certification. If you are interested please attend Monday's meeting (4/23 at 4:30 ME 246)
[BW11]SOOO confused about what this section is about in the sample. I just made something up. – I actually
had to look up what “Quorum” means
[BW12]I do NOT understand why they have Elected officials and an Executive
Board. So if anyone understands the difference and need for this
section, please explain it to me. It is a required section.
[BW13]Anybody know the difference between a Board of Directors, Advisory
Council, and Executive Board?
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